Page 6 - Lesson Notes

 Subject of the letter: Write the main purpose of the letter in one line. It must convey the matter
for which you are writing the letter for.

 Salutation/greeting: For formal letter, the salutation to be used are: Sir / Dear or Respected sir /
Madam.

 Body: Write the matter of the letter here. You can divide it into 3 paragraphs.
 First para of the body: Introduce yourself and explain the purpose of writing the letter in brief.

 Second para of the body: Give a complete detail of the matter.

 Third para of the body: Conclude by mentioning what you expect to be done. (For example, a
solution to your problem, to highlight an issue in the newspaper, etc).

 Complimentary Closing: You can conclude the letter using Thanking you/Thanks / Thank You &
Regards.
 Sender’s name, signature, and designation (if any provided in the question).

A LAY OUT OF FORMAL LETTER:

 Understanding & Usage
 Sample letter
 1. Write a letter to the Mayor of your city seeking a solution to the problem of
waterlogging in your area. You are Raj / Rani Malhotra of Dharma Colony, Ramgarh.
14 / 8, Dharma Colony
Ramgarh.