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a. Export Contract or Export Order
b. Letter of Credit
c. Commercial Invoice
d. Certificate of Origin
e. Certificate of Inspection, where necessary
f. Marine Insurance Policy
After submission of these documents, the Superintendent of the
concerned port trust is approached for obtaining the carting order.
Carting order is the instruction to the staff at the gate of the port to
permit the entry of the cargo inside the dock.
After obtaining the carting order, the cargo is physically moved into the
port area and stored in the appropriate shed. Since the exporter cannot
make himself or herself available all the time for performing all these
formalities, these tasks are entrusted to an agent — referred to as
Clearing and Forwarding (C&F) agent.
xiii. Obtaining mates receipt:
The goods are then loaded on board the ship for which the mate or the
captain of the ship issues mate’s receipt to the port superintendent. A
mate receipt is a receipt issued by the commanding officer of the ship
when the cargo is loaded on board, and contains the information about
the name of the vessel, berth, date of shipment, description of packages,
marks and numbers, condition of the cargo at the time of receipt on
board the ship, etc. The port superintendent, on receipt of port dues,
hands over the mate’s receipt to the C&F agent.
xiv. Payment of freight and issuance of bill of lading:
The C&F agent surrenders the mates receipt to the shipping company
for computation of freight. After receipt of the freight, the shipping
company issues a bill of lading which serves as an evidence that the
shipping company has accepted the goods for carrying to the designated
destination. In the case the goods are being sent by air, this document
is referred to as airway bill.

xv. Preparation of invoice:
After sending the goods, an invoice of the dispatched goods is prepared.
The invoice states the quantity of goods sent and the amount to be paid
by the importer. The C&F agent gets it duly attested by the customs.
xvi. Securing payment: After the shipment of goods, the exporter informs
the importer about the shipment of goods. The importer needs various
documents to claim the title of goods on their arrival at his/her country
and getting them customs cleared.
The documents that are needed in this connection include certified copy
of invoice, bill of lading, packing list, insurance policy, certificate of origin
and letter of credit. The exporter sends these documents through his/her
banker with the instruction that these may be delivered to the importer
after acceptance of the bill of exchange — a document which is sent
along with the above mentioned documents. Submission of the relevant