Page 1 - LESSON NOTES CLASS 7 E MAIL WRITING

SAI INTERNATIONAL SCHOOL

LESSON NOTES

WRITING: E-MAIL

READ THE FOLLOWING INSTRUCTIONS CAREFULLY:

WHAT IS AN E-MAIL?

E-mail or Electronic mail is a store and forward method of

(a)composing,

(b)sending,

(c)storing and

(d)receiving

messages over electronic communication systems. It is the most preferred mode of
communication these days as it is fast, inexpensive and time saving.

Guidelines for an E-Mail Writing format

1. Always fill in the subject line with a topic that gives a clue about the content.
2. Put your main point in the opening sentence.
3. Never begin a message with a vague ‘This’—as in “This needs to be done by
5:00.” Always specify what you’re writing about.
4. The content should not be typed in all capital letters or all lower-case letters,
either.
5. Textspeak should be avoided, no acronyms or abbreviations
6. Proofread and edit the message before sending.
7. Be brief and polite. If your message runs longer than two or three short
paragraphs, then, either the message should be reduced or an attachment
should be made.

Important Points for an E-Mail

1. While writing an e-mail, the first column that needs to be filled is ‘To’. (Here, the
e-mail address of the receiver is written).
2. In the ‘Cc ’and ‘Bcc’ column the e-mail addresses of any other persons to
whom e-mail needs to be sent, is written. However, if e-mail needs to be sent
to one person only then the ‘Cc’ and ‘Bcc’ columns are to be ignored.